Request a Public Record

a gavel and public record book on desk

Do you need a copy of a City record?

The City of Gainesville promotes transparency in government, making many records available on its website. You may search for and download meeting agendas and minutes, ordinances and resolutions, meeting recordings, and other documents.

Visit the City Clerk's Office new searchable public portal to search limited records. To begin your search, click the Public Records search button below.

Visit the city’s public records portal to submit a new public records request or to track the status of your requestPublic records requests may also be submitted to any City department by email, telephone, mail or in person. 

The City of Gainesville’s Custodian of Public Records for all city departments (including, but not limited to, GRU and GPD) and the GRU Authority for purposes of providing notification pursuant to Florida Statute 119.12(1)(b) is:
                  Office of the City Clerk
                  Mailing: P.O. Box 490, Station 19
                  Gainesville, FL 32627-0490
                  Telephone: 352-334-5015
                  Fax: 352-334-2036

Submit a Records Request

Requesting Police Department Records?

To request public records maintained by the Gainesville Police Department, please contact GPD at 352-393-7565 or visit the GPD website. Contact the Gainesville Police Department records division for accident reports, arrest reports and other police related records.



Learn how to request public records maintained by the City.

Make sure the record is maintained by the City of Gainesville.

The City of Gainesville maintains documents recorded by the city. If your record is not maintained by the City of Gainesville, you will need to contact the city or county where the record is maintained.

The City of Gainesville maintains the following records:

  • Permitting documents
  • Personnel files
  • Fire department records
  • And more

Make your request

When making a request, be as specific as possible. For example: 

  • Provide date ranges for the request - dates help to reduce broad search results of over thousands of documents.
  • Keywords - avoid overly broad requests. Search terms reduce the amount of time it takes to find your document.
  • Before submitting your request, please search the City's website for available documents.

Submit Request

We'll review your request

After submitting a request, expect the following:

  • A confirmation email 
  • A notice of any fees to produce the records if necessary 

Pay for your document

City policy requires a fee if extensive labor is needed to locate or duplicate your records. If we estimate there will be a cost associated with your request, we will let you know before we work on your request. If any fees are required to fulfill your public records request, you may:

Pay online:

  1. Visit the Public Records Web Portal and click the Track Status tab.
  2. Enter the Request Number and Security Key.
  3. Review the invoice and click on the credit card icon to make a payment.
  4. Receive an automatic electronic confirmation of payment.

Pay in-person:

     City of Gainesville Business Office

     200 East University Avenue, First Floor

     Gainesville, FL 32601

We accept cash, Visa or Mastercard, and checks. Make checks payable to: City of Gainesville


Receive your records

You will receive a notice when your records are available. You can review documents, receive them electronically or pick-up your documents in person.