The City of Gainesville Procurement Division does not maintain a vendor data base, but utilizes DemandStar to provide current bid information, including automated bid solicitation notifications. Registration is required, but the City of Gainesville has paid the DemandStar fee, so vendors may download solicitations and upload responses for free!
All solicitations issued by the City of Gainesville’s Procurement Division must be submitted electronically via E-bidding through DemandStar.
View the following instructions to learn how to register, search for bids, and submit electronic bids:
- Individuals and businesses wanting to become a vendor or supplier for the City of Gainesville
- Established vendors who need to update their information to remain competitive
- Vendors who want to obtain copies and/or know the status of Invitation to Bids (ITBs), Request For Proposals (RFPs), Request for Qualifications (RFQs), and/or Invitation to Negotiate (ITNs)
- Current procurement listings
- Legal advertisements
- ITBs, RFPs, RFQs, and ITNs
- Bid tabulation sheets
- Plans holders
- Current award recommendations
For more information about the service, or if you need technical assistance, please contact DemandStar at 1-866-273-1863 or visit www.demandstar.com.
In addition to using DemandStar for e-bidding, we also use GovQuote to post quote opportunities (below the bid threshold amount). There is no cost to the vendor to download documents or upload a response. However, registration is required (and free)! GovQuote works best in Chrome, try it now by viewing quotes.
To ensure fair consideration, consistent and accurate dissemination of information for all bidders, the city prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the Procurement Division representative.
During the Cone of Silence (formerly known as the Blackout Period) as defined in the next paragraph, except as pursuant to an authorized appeal, no person may lobby (see previous paragraph) on behalf of a competing party in a particular procurement process, city officials or employees except the procurement designated staff contact in the Procurement Division. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.
The Cone of Silence is the period between the issue date of the solicitation, which allows for immediate submittals to the City of Gainesville Procurement Division for an invitation for bid or the request for proposal, or qualifications, or information, or the invitation to negotiate, as applicable, and the time the city officials and employee awards the contract. Lobbying means when a person seeks to influence or attempt to influence city officials and employees, with respect to a decision of the city, except as authorized by procurement procedures.
If you have any procurement related questions, you are invited to visit us to ask questions and receive information on how to do business with the city. The Procurement Division schedules time each month when staff is available to meet with business representatives to answer questions, as well as provide general information pertaining to doing business with the city.
When: Second and fourth Friday of each month, from 9-11 a.m.
Where: Procurement Division Office, 3rd Floor, City Hall, 200 E. University Avenue, Gainesville, FL 32601
Appointments are encouraged, but walk-ins are welcome. Call 352- 334-5021 to schedule an appointment.
You may also call 352-334-5021 for immediate assistance.
*Please note: Procurement staff cannot address questions concerning an active Bid or Request for Proposal.